Ace the 2025 NNA California Notary Public Exam – Unlock Your Notary Potential!

For notarizations involving a business entity, it is essential to have proof of authority and identification of a representative. This ensures that the person signing on behalf of the business has the legal authority to do so. In many cases, businesses operate as separate legal entities, which means that the notary must verify that the individual representing the business is authorized to sign documents that bind the entity.

This requirement protects both the notary and the business by preventing unauthorized individuals from entering into contracts or agreements on behalf of the entity. The identification is important to confirm the representative's identity, while the proof of authority—such as corporate resolutions, bylaws, or articles of incorporation—demonstrates the person’s capacity to act on behalf of the business.

The other options do not sufficiently meet the requirements for notarization. A representative with a title does not automatically imply they have the necessary authority, as titles can vary widely and do not prove legitimacy without supporting documentation. A company registration certificate merely establishes the existence of the business without identifying who is authorized to act on its behalf. Lastly, a verbal confirmation from the owner lacks the necessary legal documentation and does not provide a reliable basis for notarization.